Scott County, Virginia - Minutes Summaries

January 5, 2005	January 4, 2006	January 3, 2007
February 2, 2005	February 1, 2006	February 7, 2007
March 2, 2005	March 1, 2006	March 7, 2007
April 6, 2005	March 27, 2006	April 4, 2007
May 4, 2005	April 5, 2006	May 2, 2007
June 1, 2005	May 3, 2006	January 4, 2008
July 6, 2005	June 7, 2006	February 6, 2008
August 3, 2005	July 5, 2006
September 7, 2005	August 2, 2006
October 5, 2005	September 6, 2006
November 2, 2005	October 4, 2006
December 7, 2005	November 1, 2006
	December 6, 2006

February 6, 2008

All seven Board members were present.

Approved January 4, 2008 minutes. (Unanimous)

Authorized advertisement for Rural Addition applications. (Unanimous)

Authorized advertisement for block grant application for water project being considered for Bishop Town, No Man's Land, Brick Church Road, Mill Creek and Richmond Road areas. (Unanimous)

Waived tipping fees for demolition materials from condemned buildings in Town of Gate City from current date until December 31, 2008. (Unanimous)

Adopted time changes and the remaining unchanged sections of the "Rules of Procedures." (6 Aye, 1 Nay)

Moved $3,000 from other line items in the Electoral Board budget to 13100-3500 - Electoral Board - Printing of Ballots. (Unanimous)

Appropriated $17,066 to 031140 - Violence Against Women grant. (Unanimous)

Appropriated $1,986.15 to 031200-6008 - Sheriff's Office - Vehicles/Parts/Gas/Oil, etc. (Unanimous)

Appropriated $159.93 to 031200-6001 - Sheriff's Office - Office Supplies. (Unanimous)

Appropriated $7,104 to 32200-5645 - Volunteer Fire Departments - State PD Contribution to Fire Departments. (Unanimous)

Appropriated $30,000 to 11010-5643 BOS - Rescue Recovery - Duffield. (Unanimous)

Approved special payment from 35500-6030 - Emergency Services - Homeland Security Grant, for a trailer being purchased for CERT - amount - $3,326. (Unanimous)

Reappointed Kenny Fannon to a 4-year term on the Duffield Development Authority Board. (Unanimous)

Authorized advertisement for an unexpired term on the Tourism Development Committee. (Unanimous)

Tabled (for 30 days) discussion and/or approval of a job description for Tourism Director. (Unanimous)

Denied request from Wise County to pay a portion of a debt that Heart of Appalachia Tourism Authority owes to Wise County. (Unanimous)

Approved a Law Enforcement Mutual Aid Agreement between Scott County Sheriff's Office and Gate City Police Department, which allows Gate City police officers authority outside the town limits, but within Scott County, and at the direction of Sheriff Puckett. (Unanimous)

Authorized County Administrator Hood to write a letter of support to VML/VACo/APCo Steering Committee in its decision to file lawsuit concerning APCO's rates and APCO's unwillingness to negotiate the rates. (Unanimous)

Authorized County Administrator Hood to write a letter of support to Rural Development for grant consideration for Clinch River Health Services. (Unanimous)

Adopted a resolution in support for Wise County for the Virginia City hybrid energy plant (6 Aye, 1 Abstain)

Approved a payment of $4,000 to Clinch Mountain Music Fest Committee. (Unanimous).

Adjourned until February 21, 2008 at 6:00 p.m., which is a joint meeting with the Scott County School Board at the Scott County Career and Technical Center.

January 4, 2008

Five of the seven Board members were present. Mr. Kinkead and Mr. Fields were absent.

With County Administrator Hood presiding over the meeting, the Board set the term of office for Chairman and Vice Chairman at 1 year.

Voted unanimously to appoint David Redwine Chairman. Chairman Redwine presided over the meeting from this point forward.

Voted unanimously to appoint Chad Hood as Vice Chairman.

On a vote of 3-2 set the following meeting times, dates, place: All meetings will be at the County Administrative Offices in Gate City, Virginia, in the Board Room. For the months of February, March, May, June, July, September, October, November the meetings will be on the first Wednesday at 8:30 a.m. For the months of April, August and December, the meetings will be the first Wednesday at 5:30 p.m. - Aye - Horton, Parks, Redwine; Nay - Herron, Hood

Approved December 5 and December 19 minutes - Unanimous

Unanimously approved a management agreement between Scott County E911 and the Scott County Sheriff's Office

Voted unanimously to direct County Administrator Hood to verify eligibility for applying for VDOT Industrial Access Funds for Fiscal Year 2008-09.

Appointed Chad Hood to a one-year term on the Daniel Boone Interpretive Center Board of Directors - Unanimous

Postponed action on a request from Hope House for an additional $5,000 - Unanimous

Tabled discussion on the hours at the Solid Waste Centers until the May, 2008 meeting - Unanimous

Voted to pay an additional $50 to each election official from the November 2007 election for the unusual number of long hours they were required to work - Unanimous.

Tabled, until February, a request from the Electoral Board on funding system changes relative to E911 addresses - Unanimous

Approved continuation of $300/quarter payments to appointees serving on the Regional Jail Authority - Aye - Horton, Parks, Redwine, Hood; Abstain - Herron

Appropriated $15,025 to Animal Control Fund - Capital Outlay/Vehicle - Unanimous

Appropriated $2,600 to Byrne Grant - Equipment - Unanimous

Appropriated $2,480.82 to Treasurer's Budget - Postage - Unanimous

Appropriated $15,835 to Technology Trust Fund Grant - Unanimous

Reappointed Robert Barker to a 4-year term on the Economic Development Authority Board of Directors - Voting for Mr. Barker - Horton, Redwine, Herron; Voting for Phillip Smith - Parks, Hood

Adopted a resolution to apply for a grant for the Yuma Sewer Project through Southern Rivers Watershed Enhancement Program - Unanimous

Adopted a support agreement with Virginia Resources Authority for the Boozy Creek, Phase II, Water Project - Unanimous.

Adopted a resolution transferring ownership of Tract T-42 and T-44 in the Regional Industrial Park in Duffield, Virginia from Duffield Development Authority to Scott County Economic Development Authority - Unanimous

Adopted the FY 08-09 Budget Calendar. - Unanimous

Appointed Chairman Redwine and Vice Chairman Hood to serve on the Budget Committee with County Administrator Hood and Assistant County Administrator Kathie Noe. - Unanimous

Directed County Administrator Hood to advertise for a public hearing for the February Meeting to consider a waiver from the requirements of the regulation on Closure Plans and Demonstration of Financial Capability (9 VAC 25-650-1 et seq.) for Beeline Mobile Home Park - Unanimous

Approved a job description for HVAC Technician/Assistant Building Code Official - Unanimous

Unanimously voted to direct County Administrator Hood to make a written request of Delegate Kilgore and Senator Wampler to reintroduce the admissions tax bill during the upcoming legislative session.

Adopted a resolution of support for Appalachian Sustainable Development (ASD) in its application for a planning grant - Unanimous.

Voted unanimously to increase the tax relief for elderly and disabled persons in Scott County.

Adjourned until February 6, 2008 at 8:30 a.m.

May 2, 2007

All Supervisors were in attendance.

The Board took action on the following items:

Presented a check in the amount of $5,049 to Felisha McNabb of the American Red Cross, Mountain Empire Chapter, in representation of the money that was raised during the Red Cross Hero campaign in Scott County in March and April.

Chose Dove Drive in District 6 as the road to receive Rural Addition Funding in the upcoming year. (Vote of 6-1 with Mr. Kinkead voting for Flint Den Lane)

Authorized County Attorney Dean Foster to negotiate a contract agreement with Mr. Jim Fern of Hicok, Fern, Brown and Garcia to prepare all necessary financial documents for Scott County in preparation for the annual audit. (Unanimous Vote)

Appointed Regina Wallen to serve a three-year term on the Recreation Advisory Board, serving District 6. (Unanimous Vote)

Tabled an appointment to the Comprehensive Policy Management Team until a later meeting. (Unanimous Vote)

Authorized County Attorney Dean Foster to draft an ordinance for increasing the courthouse security fee from $5 to $10 and to issue the appropriate advertisements to hold a public hearing on June 6, 2007. (Voting Aye - David Redwine, D. Joe Horton, Joe W. Herron and Danny S. Parks; Voting Nay - Chad E. Hood, Paul S. Fields, and Randall S. "Buck" Kinkead)

Requested a joint public hearing with the Scott County Planning Commission at the June 6 Board of Supervisors Meeting to receive comments on proposed revisions to the Scott County Subdivision Ordinance as presented by the Subdivision Review Committee.. (Unanimous Vote)

Adopted Resolution 2007-12, Business and Industry Appreciation Week, 2007, recognizing May 13-19, 2007 as the appointed week for recognition. (Unanimous Vote)

Adopted Resolution 2007-13, Hurricane and Flooding Preparedness Week, 2007, and recognized May 20-26 as the week designated for preparedness week. (Unanimous Vote)

Authorized County Attorney Dean Foster to draft an ordinance relative to the sale of dog tags through the local veterinarian offices and offer the veterinarians $0.50 on each $1.00 license fee for doing so. (Voting Aye - all except David S. Redwine, who abstained)

Extended (by 60 days) on an emergency basis, the Ordinance Authorizing the Off-Duty Employment of Scott County Sheriff's Deputies to allow more time for evaluation of the situation. (Unanimous Vote)

Reset the regular July 2007 meeting to be on the first Tuesday, July 3, 2007 at 8:30 a.m. in the Board Room. The change was due to the regular meeting date being on July 4. (Unanimous Vote).

ADJOURNED TO BUDGET WORK SESSION:

Removed $14,000 from the Commissioner of Revenue budget for part-time salaries. (Unanimous Vote)

Removed $5,000 from each the Electoral Board and Registrar budgets for part-time salaries and placed the total $10,000 in Board Contingency until such time that the money is needed and requested from the Electoral Board. (Unanimous Vote)

Approved a request for an additional $10,000 for General District Court to purchase a more efficient and space-saving filing system. (Aye Votes - 5 with Chad Hood Abstaining).

By consensus, agreed to deny a request from the fire departments to set aside $17,500 in a fund for future fire truck purchases.

By consensus, chose not to fund paving and roof replacement at the Golf Course and to defer to another meeting discussion on purchase of a tractor and fairway mower.

Agreed to fund the following outside agency requests:

William King Arts Center - $1,000

Hope House of Scott County - $5,500

Southwest Virginia 4-H Education Center, Inc. - $2,500

Duffield Development Authority Gateway Project - $75,000

Junction Center for Independent Living - $5,000

Scott County PSA - PER Request - $15,000

Imagination Library of Scott County - $3,000

Keith Memorial Park - $3,000

Adjourned until May 17 at 6:00 p.m. for a budget workshop.

April 4, 2007

All Supervisors were in attendance with the exception of Supervisor David Redwine.

The Board took action on the following items:

Approved Resolution 2007-09 to add Hackney Street and Culbertson Street to the Secondary Road System. (Unanimous Vote)

Tabled discussion on the current Rural Addition petitions until the May 2, 2007 meeting. (Unanimous Vote)

Approved an "intent to fund" the School Board request of $5,201,544 for Fiscal Year 2007-08. (Unanimous Vote)

Approved Red Cross Heroes fundraising efforts for the Mountain Empire Chapter and acknowledged County employees who are participating. (Unanimous Vote)

Patti Cantrell, Vice President of Financial and Administrative Services, gave a report on Mountain Empire Community College relative to Scott County students.

Authorized the Treasurer of Scott County to issue Enterprise Zone Tax Grants to the following industries: Tempur Production, U.S.A. ($301,138.55); VFP, Inc. ($6,584.68); and Joy Mining Machinery ($921.10). (Unanimous Vote)

Appointed Steve Jennings to serve a five-year term on the Appeals Board. (Unanimous Vote)

By consensus, authorized the Acting County Administrator to re-advertise two open positions - Recreation Advisory Board, District 6 and parent appointment to Comprehensive Policy Management Team.

Chad Miller of Virginia Tech gave a presentation on the recent hotel-motel feasibility study that was conducted for the County.

Adopted Resolution 2007-10 - a Support Agreement with Virginia Resources Authority. (Unanimous Vote)

Adopted Resolution 2007-11 regarding the Regional Water Supply Plan and application for a grant. (Unanimous Vote)

Authorized donation of $2,500 to assist with cost of the Clinch Mountain Music Fest to be held in Scott County in June. (Unanimous Vote).

Made salary adjustments for a Custodian and for the Acting County Administrator in consideration of added job duties. (Unanimous Vote)

Joe Fuller gave a report on the Tourism Development Committee.

Held a brief closed session on real estate matters.

By consensus, agreed that Paul Fields, who was previously chosen as the Board's representative at the VACo Courthouse legislative meeting on April 16, would deliver the Board's concerns as being (1) lack of adequate transportation funding and (2) opposition to relinquishing secondary road maintenance and/or subdivision street maintenance to counties.

Adjourned until May 2 for regular meeting and tentatively scheduled the latter part of that day as a budget workshop.

March 7, 2007

Five Supervisors in attendance - Supervisors Joe Horton and Buck Kinkead were absent.

Chairman Redwine presented a plaque of appreciation to County Administrator John Strutner for his 8 years of dedicated service to the County and its citizens. Strutner is leaving office on March 23 to become the County Administrator in Alleghany County, Virginia.

Approved the Resolution to adopt the Six-Year Secondary Road Plan (2007/08 through 20012/13) and the Construction Priority List for 2007/08.

Approved three (3) road projects to be reviewed for consideration under the Rural Addition Program and appointed the Road Viewers to conduct that review. The Road Viewers Report will be presented at the April 4, 2007 meeting. The Rural Addition Program is used to take private roads or streets taken into the State Road System for maintenance by VDOT. The three roads are located in Election Districts 4, 5, and 6.

Received a report on the Delinquent Tax Collection Program from John Rife of the Linebarger Goggan Blair & Sampson law firm. Mr. Rife reported that in the past nine months he has collected 62% ($141,668) of the total delinquent real property tax accounts ($226,711) that were referred to him by the County for collection.

Adopted a Resolution authorizing the preparation of an application for $1,000,000 in Virginia Community Development Block Grant funds for the Yuma Sewer Project. The project would provide sanitary sewer service to 290 households. The total project cost is estimated to be $7.38-million which means that should this VCDBG application be approved for funding, the balance will have to come from loan and grant packages from several other funding agencies, including the Virginia Department of Environmental Quality and LENOWISCO Planning District Commission. Those applications are being developed.

Appointed Roger Burke of Nickelsville to serve a three year term on the Regional Emergency Medical Services Council

Directed that the open positions for a three-year term representing District 6 on the Recreation Advisory Board, and a parent representative on the Comprehensive Policy Management Team be re-advertised due to the lack of any applications being received for either vacancy.

Designated Supervisor Paul Fields to represent Scott County at the Virginia Association of Counties Courthouse Meeting for this region to be held in Abingdon on April 16.

Adopted a Proclamation declaring March 13, 2007 as "Tornado Preparedness Day".

Heard a report from Jack Hinshelwood of Olver, Inc., the County's consulting engineer for its landfill and solid waste disposal operations. Hinshelwood briefed the Board on the upcoming closure of the County's landfill, the design and construction of the new solid waste transfer station, and the new system of solid waste collection centers the County is establishing to replace the "greenboxes".

Adopted resolutions supporting the Higher Education and Lifelong Learning Center being proposed in Kingsport, and Upper Tennessee River Roundtable's application for regional affiliation through Keep America Beautiful, Inc. and the efforts of Keep Southwest Virginia Beautiful.

The Board of Supervisors approved establishing a Scott County Community Emergency Response Team (CERT) that would operate under the guidance and direction of the Scott County Local Emergency Planning Committee (LEPC). CERT fills the gap between volunteer fire and rescue organizations and other agencies such as the Red Cross. The members of CERT are trained to serve as shelter managers, helping elderly persons clean up after disasters, helping to distribute food and ice, etc. The Board also approved designating Pat Johnson of the Clinch Valley Baptist Association as coordinator for this newly formed CERT. Johnson is already a certified instructor for the CERT Program.

The Board requested that it be briefed on the recently completed Hotel Feasibility Study at its April meeting by the consultants from Virginia Tech who completed the study. The study was recently presented to the Scott County Economic Development Authority.

Received a report on PSA activities from the Public Service Authority's Director, Dan Danko.

Entered into Closed Session to discuss personnel matters (County Administrator and County Attorney), and disposition of public property, i.e. the Duffield Community Center.

Decided that Supervisor Horton join Kathie Noe in attending a mandatory Fair Housing Workshop in Abingdon.

Voted to designate Assistant County Administrator Kathie Noe as Acting County Administrator effective at 5 p.m. on March 23 and continuing until the County Administrator position is filled.

February 7, 2007

All Supervisors were in attendance with the exception of Supervisor Chad Hood, who was absent due to a death in his family.

Chairman Redwine announced that County Administrator Strutner had submitted his resignation to accept a position as County Administrator of Allegheny County, Virginia. Mr. Strutner's last day as County Administrator of Scott County will be April 7, 2007. The Board expressed gratitude to Mr. Strutner for a job well-done, pointing out that he is leaving the County in good shape; and they wished him well in his future endeavors.

The Board took action on the following items:

Authorized advertisement for accepting petitions from citizens to consider roads for Rural Addition funding. (Unanimous Vote)

Approved transfer of $72,542 (local match) from contingency funds to the Comprehensive Services Pool Allocation amended budget. (The State portion for this amended budget is $157,458.) (Vote was 5-0 with Supervisor Parks abstaining from vote.)

Authorized advertisement for opening on the Emergency Medical Services Council. (Unanimous Vote)

Appointed Lowell Marshall to a five-year term on the Appeals Board. (Unanimous Vote)

Appointed Henry Hartsock to a three-year term in the At-Large position for the Recreation Advisory Board. (Unanimous Vote)

Accepted the Violence Against Women Grant ($21,771). (Unanimous Vote)

Accepted the Virginia Domestic Violence Victim Fund Grant ($40,000). (Unanimous Vote)

Appointed Kathie Noe, Assistant County Administrator, as the designated alternate for County Administrator Strutner on the Regional Jail Authority. (Unanimous Vote)

Appointed Supervisor Paul S. Fields as the designated alternate for Supervisor Joe W. Herron on the Regional Jail Authority. (Unanimous Vote)

Authorized advertising for public hearings concerning Community Development Block Grants in relation to possible water and/or sewer projects. (Unanimous Vote).

Announced a Public Information Meeting scheduled for Thursday, February 15, 2007 from 5:30 p.m. until 8:00 p.m. at the Scott County Career and Technical Center. The purpose of said meeting is to convey information to the general public on the draft zoning proposal.

Received a verbal Recreation report from Skip Sheets, Director of Park and Recreation Department.

Held a brief closed session on personnel matters and legal issues.

Adjourned until February 13 for a joint meeting between the Board of Supervisors and the Scott County School Board. The meeting will be at the Scott County Career and Technical Center, starting at 6:00 p.m.

January 3, 2007

All seven (7) Supervisors were in attendance.

County Administrator John Strutner served as acting Chairman until the Board set the term for its Chairman and Vice-Chairman, and elected its Chairman.

The Board (by unanimous vote) set the term of office for both positions as one (1) year, i.e. ending December 31, 2007.

By unanimous votes, Supervisors David Redwine and Paul Fields were re-elected as Chairman and Vice-Chairman, respectively, for 2007.

By a 5-2 vote in favor (Supervisors Parks and Hood voting against) the Board set the date, time and place for its regular monthly meetings as: the 1st Wednesday of each month at 8:30 a.m. in the Board of Supervisors Meeting Room.

Adopted a resolution urging The Nature Conservancy to continue the operation of the Rikemo Lodge (which is owned by the Nature Conservancy) and to develop its program in cooperation with the Dungannon community; or, alternatively, to sell, lease or transfer the Lodge in a manner which assures its continued public usefulness. (The Nature Conservancy has stated that the operation of a lodge is not part of its overall mission and would prefer to sell it to a local group.)

After holding the Public Hearing on same, the board adopted an Ordinance to regulate permanent sewage pump and haul operations in Scott County.

Adopted a resolution requesting that VDOT and the Commonwealth Transportation Board designate the bridge on Little Duck Road (S.R. 612) which crosses Copper Creek as the "Edgar Wayne Stapleton Memorial Bridge".

Received the FY 2005-06 County Audit from Jim Fern of Hicok, Fern, Brown & Garcia, CPA's. Mr. Fern stated that the County once again received a clean (i.e. "unqualified") opinion on its financial operations for the fiscal year ended June 30, 2006. In addition, he reported that the County's net assets and its general fund balance had both increased, and the County's debt had decreased.

Adopted the Strategic Plan "Points of Implementation" as developed by the Strategic Plan Implementation & Oversight Committee.

Appointed Randall "Buck" Kinkead, Tony Love, and Bill Whitley to three (3) year terms on the Scott County Public Service Authority.

Received an update on the implementation of the E-911 system, with specific emphasis on the re-addressing presently underway throughout the county, from Tim Addington, E-911 Coordinator.

Adopted the Budget Calendar for preparing the FY 2007-08 County Budget, appointed Supervisors Redwine and Fields to serve on the Board's Budget Committee, and agreed to hold a joint meeting with the School Board on a date to be decided later.

Received a report on the Economic Development Authority's work from EDA Director John Kilgore.

Held a brief closed session on personnel and real estate acquisition matters.

Adjourned until January 25, 2007 at 6:00 p.m. at the Scott County Career and Technical Center's auditorium for the annual Public Hearing with VDOT on the Six Year Secondary Roads Plan.

December 6, 2006

All seven (7) Supervisors were in attendance.

Approved abandoning 0.43 mile of Old State Route 614 which runs 1.07 miles west of the Washington County line to 1.50 miles west of the Washington County line and south of the current Route 614 after holding a Public Hearing on same and finding no public necessity for the continuance of that section of road.

Scheduled the Public Hearing for the Six Year Secondary Road Plan on Thursday, January 25, 2007, at 6:00 p.m. in the auditorium of the Scott County Career and Technical Center.

Adopted a resolution opposing any legislation which might be introduced in the Virginia General Assembly which would require counties to assume full responsibility for the operation and maintenance of secondary roads in their respective counties.

Voted to approve a commitment of up to $3,500 as the county's share of the expense of a legislative reception and meeting in Richmond during the upcoming session of the General Assembly. This function will be held in partnership with Lee, Wise, Buchanan and Dickenson Counties, and the City of Norton, as well as the LENOWISCO Planning District Commission, UVA-Wise, and others. The Scott County EDA will be covering a portion of this $3,500 commitment made by the Board on behalf of Scott County.

Authorized the County Attorney to advertise for a public hearing on the proposed ordinance to regulate sewage pump and haul permits at the January 3, 2007 meeting of the Board.

Made the following appointments:

Becky Coleman to the Mountain Empire Community College Board

Jon Lawson to the Upper Tennessee River Roundtable

Jon Lawson to the regional Litter Task Force

David Gilmer to the Building Code Appeals Board

Billy Dwayne Vermillion and Sherry Hilton to the EDA Board

Virgil Sampson and Joe Horton to the LENOWISCO PDC Board

Ellen Barker to Social Services Board

Sally Kelly to the Tourism Development Committee

Adopted a Proclamation regarding Winter Preparedness Week

Requested the Scott County EDA, Tourism Development Committee, and the Chamber of Commerce to assume joint responsibility for making preparations to "host" a bus on behalf of the county during the 2007 Conference of the National Association of Counties in Richmond in July 2007. The Board also designated Sally Kelly, a member of the Tourism Development Committee, to serve as the county's coordinator for this effort.

dopted a resolution in support of legislation being adopted by the General Assembly to require the mandatory recording of real property transfer deeds. Lee County has requested that Sen. Wampler and Del. Kilgore introduce this legislation during the upcoming session.

November 1, 2006

All seven (7) Supervisors were in attendance.

Gary Stratton, Pres. of the Mountain Empire Regional Business Incubator, and Tim Blankenbecler, Interim Director of the Pioneer Center, presented Kathie Noe, Ass't County Administrator, with recognitions for her previous service to MERBI as both an employee and a member of its Board.

Dr. Richard Phillips, representing MECC Pres. Suarez, made a report on Mountain Empire Community College.

The Board directed staff to develop an ordinance permitting pump-and-haul operations for those who meet all the criteria set forth in the ordinance, including bonding, insurance, and other restrictions and requirements.

Following the close of the public hearing on the matter as advertised, the Board determined that it found no public necessity to continue, as a public road, Route 633, which is 0.05 mile in length extending north of Route 71 to the guardrail of Route 680 just west of the Town of Nickelsville, and therefore, approved abandonment of said road.

Heard an update from Angie Sproles, Executive Director of RADA, on the type of programs administered by RADA.

Approved additional appropriations for the Commonwealth Attorney's Office and the Treasurer's Office due to the approval of additional funding for those two offices by the State Compensation Board.

Heard an update on addressing and signage related to E-911 from Tim Addington, E-911 Coordinator.

Appointed Craig Seaver and Robert Etherton to three (3) year terms on the Tourism Development Committee; James Craft to a three (3) year term on the Chapter 10 Board; and Mitzi Owens to an unexpired term on the Social Services Board.

Adopted resolutions regarding: Assign-A-Highway Program (litter control); commending John and Reve Walsh's commitment to the safety of children as exhibited by their efforts with the Adam Walsh Child Protection and Safety Act of 2006; and endorsing the National Liberty Memorial Act.

October 4, 2006

All seven (7) Supervisors were in attendance.

Authorized the County Administrator to meet with local VDOT officials and revise the County's list of Primary Road priorities for FY 2008-2013. That list will be presented to VDOT at a public meeting in Abingdon on October 18.

Agreed with the recommendation of local VDOT officials to defer holding the usual public hearing on the Six Year Plan for Secondary Roads until January 2007 due to uncertainties and incomplete information re: VDOT funding for such projects.

Authorized the County Attorney to advertise a public hearing on December 6, 2006 for the proposed abandonment of a 0.43 mile segment of old State Route 614 which runs parallel to the current S.R. 614.

Approved a request by the Health Department to "carry over" $10,423 of unspent local funds from last year's budget to this year's budget. This will be used to match $28,419 in state funds.

Deferred making the necessary appropriations to the budget accounts of the Treasurer and Commonwealth Attorney to reflect new employee positions and increased funding for same as approved by the State Compensation Board until the Attorney General's Opinion is received. The Board requested last month that the County Attorney seek an AG's opinion on whether or not the County is legally obligated to make these appropriations because some local funds must be used to make the total appropriations required. The AG's opinion is forthcoming, but may not arrive here for several weeks yet.

Designated Supervisor Joe Herron to serve as Scott County's official voting delegate at the upcoming annual conference of the Virginia Association of Counties.

Received a report from Park and Recreation Director Sheets on the County's recreational programming and the golf course's operations.

September 6, 2006

All seven (7) Supervisors were in attendance.

Following a public hearing on the matter, adopted an ordinance to vacate an unconstructed railway spur in the Duffield Industrial Park.

Following a public hearing on the matter, adopted an ordinance to vacate an unopened street - Hansel Drive - which appears on the plats for Graham Heights Subdivision.

At the request of the Carter's Fort Chapter of the National Society of the Daughters of the American Revolution, adopted a proclamation designating September 17-23, 2006 as "Constitution Week 2006".

Approved the Standard Project Administration Agreement between the County and VDOT for the Daniel Boone Wilderness Trail Interpretive Center/Expo Center project which will be partially funded by TEA-21 grant funds. Also approved designating the EDA Director to serve as project administrator for this TEA-21 grant on behalf of the EDA.

Deferred making additional budget appropriations to the Treasurer and Commonwealth Attorney's offices to account for the salaries and fringe benefits for additional staff positions in those offices as approved by the State Compensation Board, pending the result of the Board's request for an Attorney General's Opinion on the matter.

Appointed Penny Horton to a three-year term on the Tourism Development Committee, and Faye Sanders to fill an unexpired term on the Economic Development Authority. Supervisor Joe Horton abstained on the vote to appoint Mrs. Horton due to a family relationship.

Adopted a proclamation, which has also been issued by Governor Kaine, declaring September as "Preparedness Month" which reminds all Virginians to be more aware of the urgency and need to be prepared for emergencies and disasters.

Authorized advertising for a public hearing on the Board's intent to abandon State Route 633 near the intersection of State Route 680 and VA 71 just west of Nickelsville. Said route was discontinued from State maintenance in 1979, but has not been abandoned from the VDOT system. The public hearing will be held on November 1, 2006 during the Board's regular meeting.

Adopted a Resolution and a Support Agreement for the Public Service Authority's (PSA) Holston Regional Sewer System Project .The Support Agreement is a moral obligation commitment by the County to the Virginia Resources Authority (VRA) for the $2.6-million loan by the VRA to the PSA for this project.

Authorized the County Administrator to approve the construction plans for the Cooper Creek Viaduct Overlook (Clinchfield Heritage Wayside) project. Said project will be administered by the EDA Director and is being funded by a TEA-21 grant and a grant from the Virginia Tobacco Indemnification Commission.

Adopted a resolution which approved and adopted a number of documents related to the Community Development Block Grant awarded to the County for the A.P. Carter Highway Water Project which will serve 48 connections along that area.

Received the regular quarterly report on EDA activities from EDA Director John Kilgore.

Appointed an Implementation and Oversight Committee to review the Final Report and Recommendations presented to the Board of Supervisors by the Strategic Planning Steering Committee, and to develop an implementation plan by ranking the various recommendations proposed in that report. This ad hoc Implementation and Oversight Committee will be comprised of Board of Supervisors Chairman David Redwine and one (1) representative each from the Tourism Development Committee, Planning Commission, Recreation Advisory Board, Public Service Authority, and Economic Development Authority. The chairman of each of those committees has been asked to designate its representative.

August 2, 2006

All seven Supervisors were in attendance.

During Citizen Expression Period, the Board heard requests from citizens regarding reducing the speed limit in East Carters Valley from 45 to 35 mph, and abandoning a portion of Route 633 in Nickelsville.

Appointed Richard Phipps to serve an unexpired term on the Mountain Empire Regional Incubator Board.

Accepted and appropriated funds for three (3) grants: Victim Witness Program, Law Enforcement Terrorism Prevention Program, and Library of Virginia Preservation Grant. The Board also approved a budget change involving no change in funds, only the correction of a budget code number error.

Approved a list of members for Scott County's Local Emergency Planning Committee to be recommended to the Virginia State Emergency Response Council; and recognized and accepted this Local Emergency Planning Committee's By-Laws.

Directed the County Attorney to prepare and properly advertise two public hearings to be held at the Board's next meeting on September 6, 2006. One hearing will concern a request to vacate a street - Hansel Drive -in the Graham Heights Subdivision. The second will deal with a request to vacate an unconstructed rail spur in the Duffield Industrial Park.

Directed the County Administrator to prepare and send letters to Governor Kaine, Senator Wampler and Delegate Kilgore regarding the Governor's proposed solution to a school funding issue resulting from the state's overestimation of sales tax revenues due to be sent to Virginia school divisions during the 2006-08 biennium.

Received a report from Joe Fuller, Tourism Committee chairman.

The Board discussed the possibility of hiring a Tourism Director. It directed the County Administrator to obtain sample job descriptions and salary information.

It was the consensus of the Board to review the Strategic Plan at its September 6, 2006 meeting and discuss areas to focus upon.

The Board decided to host an appreciation dinner for the members of the Strategic Planning Committee on August 23 at 7 :00 p.m. at the Scott County Park.

July 5, 2006

All seven (7) Supervisors were in attendance.

During Citizen Expression Period, one person - Tony Loggans - addressed the Board regarding the site for a new Solid Waste Collection Center in the Yuma community. He later presented a petition signed by 29 persons opposed to the site.

Adopted a resolution to designate a portion of State Route 635 as a "Rural Rustic Road" and requested the VDOT Residency Administrator to hard surface this section of road and, to the fullest extent prudent, improve it within the existing right-of-way and ditch-lines.

Voted to re-allocate $78,000 in Rural Addition funding from a project in District 1 which did not qualify for the funding to the Hackney Subdivision project in District 4 which had been approved for funding in April, 2006. This additional funding will allow VDOT to now proceed with Phase II of the Hackney Subdivision project which had been identified by the Board previously as a needed future project.

Authorized the County Administrator and Public Works Director to proceed with the installation of a flagpole (to commemorate Veterans) on several of the plots owned by the County at the Holston View Cemetery as discussed at last month's meeting.

Heard a presentation by representatives of Farm Bureau Insurance on the effects land use assessment versus fair market value assessment for tax purposes on agricultural, horticultural, forestal, and open space land in Scott County.

Appointed Joe Fuller and Charles Green to the Tourism Development Committee.

After hearing a presentation from Wayne McClelland, Court Service Unit Director, and Judge Mickey Shull, the Board voted to accept a proposal from Quillin Properties to renew the lease for the Court Service Unit's current office space in Gate City for an additional five (5) years. The County Administrator was authorized to enter into the agreement to extend the lease for that time period at a monthly lease rate of $1,532. The monthly lease payment will remain fixed at that amount for the entire five years of the new lease.

Approved the job class description for the new Litter Control Officer position and assigned it to Salary Grade 14.

Adopted a resolution approving Planning District One Community Services Board's Performance Contract for FY 2007 with Scott County.

June 7, 2006

All seven Supervisors were in attendance.

Adopted a Proclamation recognizing National Flag Week (week of June 14) and National Flag Day on June 14.

Appointed Elizabeth Ivalee "Ivy" Lane to an unexpired term on Lonesome Pine Regional Library Board.

Adopted a Resolution stating that the Board of Supervisors endorses the concept of fair housing. This resolution is an annual requirement for all recipients of Federal funds under the Community Development Block Grant Program. The resolution will also be publicized in a local newspaper.

Adopted a Resolution authorizing the LENOWISCO Planning District Commission to apply for a Water Supply Planning Grant for a regional water supply plan which will meet mandated regulations from the Virginia Department of Environmental Quality (DEQ) that all localities develop a water supply plan. Scott County will participate in the development of a regional plan with Lee and Wise County, their respective towns, and the City of Norton. The resolution also authorizes LENOWISCO to enter into a contract with DEQ for this plan.

Adopted a Resolution endorsing the establishment of an independent Policy Board for the Southwest Virginia Alcohol Safety Action Program, and endorsed the current membership of Michael Carrico as Scott County's representative on that Board.

Was advised of the joint meeting between the Supervisors, Strategic Planning Committee, Economic Development Authority, and Tourism Committee scheduled for June 14 at 7:30 p.m.

Designated the Rural Area Development Association (RADA) to be the program administrators for funds received from the Virginia Department of Housing & Community Development for the Indoor Plumbing/Rehabilitation Program in Scott County during Program Year 2007.

Directed the Court Service Unit Director, Wayne McClelland, and the County Administrator to negotiate a new lease for the Court Service Unit's office space.

Heard a presentation from Reginald St. Clair, Chairman of the Economic Development Authority, on the EDA's current projects.

Appointed Bob Parks to serve on the Board of Directors of the Southeast Rural Community Assistance Project.

Renewed the lease for another year for a solid waste collection center site in District 2.

Held a budget work session.

Directed advertising for a public hearing on an Ordinance to increase the salary for Chairman and members of the Board of Supervisors. If adopted, this will be the first increase for the Supervisors since 1987. Public hearing will be held on June 28 at 8:30 a.m.

Adjourned until a budget work session on June 9 at 1:00 p.m.

May 3, 2006

6 of the 7 Supervisors were in attendance at the beginning of the meeting. Supervisor Fields joined the meeting later at approximately 9:50 a.m.

Adopted an Ordinance to regulate and permit sexually oriented businesses being adult arcade, adult bookstore or adult video store, adult novelty shop or adult movie theater.

On a 5-1 (Supervisor Kinkead) vote adopted an Ordinance authorizing the off-duty employment of Sheriff's Deputies

Adopted a resolution to add the extension of Route 1520/Black Gum Lane (formerly Minton Road in the Cliff Mountain community) to the State Secondary System of Highways.

Heard an update on activities and programs at Mountain Empire Community College from its president, Dr. Terry Suarez.

Appointed Dr. Sue Mays to a four-year term on Mountain Empire Community College Board.

Adopted a proclamation declaring May 2006 as "Celebrate Business Month" and May 14-20, 2006 as "Business and Industry Appreciation Week".

Received a summary briefing on the results of the work by the Strategic Planning Committee from its chairman, Rodney Baker. Mr. Baker also distributed copies of the committee's Final Report and Recommendations. He will be providing a similar briefing to the Economic Development Authority and the Tourism Committee. He suggested that in the near future all three bodies hold a joint meeting with the Strategic Planning Committee to review and discuss the report and recommendations.

Received a report on the Tourism Committee's activities from its chairman, Joe Fuller.

Approved a request for a $3,000 donation to the Imagination Station Library.

Directed the County Administrator to send a letter to Gov. Kaine, Sen. Wampler, and Del. Kilgore urging them to resolve the state's on-going transportation fund problem by adopting a long-term transportation plan with separate, reliable and permanent revenues. The Board also desired to express their concerns and disagreement about projected funding cuts to the Six Year Plan for Secondary Roads, as well as additional reductions in VDOT personnel and the possible closing of one or more of VDOT's four area headquarters in Scott County.

April 5, 2006

All seven (7) Supervisors were in attendance.

Following the close of the joint Public Hearing on the Comprehensive Plan by the Board of Supervisors and the Planning Commission (6 of its 7 members were in attendance at this meeting), the Planning Commission, by a unanimous vote of its members in attendance, recommended adoption of the County's Comprehensive Land Use Plan as updated and revised by said Commission. The Board of Supervisors, accepting this recommendation, unanimously adopted said Plan. (This Comprehensive Plan, as required by state law, is reviewed and updated at least once every five years. A copy of this Plan is available for public review at both the County Administrator's Office and the Clerk of the Circuit Court's Office).

After receiving the report of the Road Viewers regarding this year's two potential Rural Addition Road projects, the Board selected Phase I in the Hackney Subdivision (0.14 mile serving 5 homes at $70,000 cost) as this year's Rural Addition project. The vote on this action was 5-2 (Supervisors Hood and Kinkead opposed).

Heard a report from the County Administrator on the results of the Request for Proposals for auditing services, and upon his recommendation awarded a contract for providing the next three (3) years of auditing services to the County and its several component units (e.g. EDA and PSA) to Hicok, Fern, Brown & Garcia , CPA's, in Abingdon. This firm has served as the County's auditor since 1998.

Adopted an "intent to fund" statement regarding the appropriation of County funds to the School Budget for FY 2006-07. The Board expressed its intent to provide $4,989,984 in County funds for the School System's operations next year.

Following a presentation by the Board's health insurance consultant, Matt Smith of Corporate Benefit Consultants, Inc., the County Administrator was authorized to sign an agreement with John Deere Health Plan, Inc./UnitedHealth which will renew the County's current employee health insurance coverage for another year at a 10.62% increase in premiums as negotiated on the County's behalf by Mr. Smith.

Approved waiving any County building permit fees which would be required for the circus being sponsored by the Gate City Fire Department as a fundraising event.

Approved repaying the $50,000 that had been initially drawn down from the County's current Revenue Anticipation Line of Credit Note and directed the Treasurer to make the necessary arrangements to repay this principal and accumulated interest.

Upon receiving the report and recommendation of the Enterprise Zone Administrator, the Board authorized the Treasurer to pay the Enterprise Zone Tax Grant Incentives of $381,874.89 due Tempur Productions, USA for Tax Year 2005 under the provisions of Ordinance 96-1 (Scott County Enterprise Zone Ordinance).

As requested by the Commissioner of Revenue, approved tax refunds for several persons who had made erroneous tax payments.

Adopted a resolution requesting assistance from our two U.S. Senators and our Congressman, as well as the U.S. Postal Service, in expediting the Postal Service's re-addressing conversion of Scott County addresses for E-911 service.

Directed the County Administrator to write our State Senator and Delegate encouraging them and their colleagues to move forward to break the current budget impasse and adopt a state budget, including a viable transportation plan, so that the County can move forward and develop its own budget.

Heard a report from the Director of Park & Recreation.

March 27, 2006

All seven (7) members of the Board of Supervisors were in attendance.

Adopted by unanimous vote Ordinance No. 2006-02E, An Emergency Ordinance to provide for the regulation and permitting of certain sexually oriented businesses being adult arcade, adult bookstore or adult vide store, adult novelty shop and adult movie theater.

Adopted by unanimous vote Ordinance No. 2006-03E, An Emergency Ordinance authorizing the off-duty employment of Scott County Sheriff's deputies.

Adjourned until the next regularly scheduled meeting on Wednesday, April 5, 2006 at 8:30 a.m.

March 1, 2006

All seven Supervisors were in attendance.

Conducted a Public Hearing on an ordinance to vacate a portion of an unopened street in the Ruth Village Subdivision located west of Gate City near US 23/58. Following the close of this public hearing, the Board voted unanimously to vacate the portion of the unopened street as requested by Marvin Benton.

Held two (2) Public Hearings related to this year's Community Development Block Grant (CDBG) application process and the two (2) potential water projects which had been recommended for consideration under this grant program to the Board of Supervisors by the Scott County Public Service Authority (PSA) and the LENOWISCO Planning District Commission . The first hearing was in regard to the A.P. Carter / Route 614 Water Project. The second hearing was related to the Boozy Creek Phase II Water Project. Following the close of the second hearing, the Board voted unanimously to submit a CDBG application for the A.P. Carter/ Route 614 Water Project. That project was recommended by LENOWISCO and the PSA as the most competitive of the two projects because it has the highest percentage of users who had low to moderate incomes, and thus the most likely to be successful in being funded under this program. It was understood that the additional funding required for this project would be sought by the PSA through the VA Dept. of Heath (VDH); and further, that the PSA would seek full funding for the Boozy Creek project from VDH.

Accepted the two (2) petitions received for this year's Rural Addition Program for bringing private roads into the state's secondary road system. The Board appointed Wes Dingus, Glen Beard, Harry Moore, and Clayton Jones to serve as Road Viewers to review these two potential projects along with local VDOT personnel, and to report their findings to the Board at its April 5 meeting.

Following a brief presentation by Jeff Brickey, Scott County Emergency Management Coordinator, the Board adopted the revised Emergency Operations Plan for Scott County. State law requires this Plan to be reviewed and update at least every four years.

Adopted a resolution which served to adopt Gov. Kaine's Proclamation that Tornado Preparedness Day will be March 14 this year.

Appointed Clifford Blessing to the Housing Authority; and Larry Huff and Ray Leonard, Jr. to the Recreation Advisory Board.

As part of a re-organization of the County's recreation, park and golf course operations, the Board approved the creation of two new positions: Director of Park and Recreation, and Assistant Park Director (and repealed the position of Recreation Director formerly held by Skip Sheets). The Board then promoted Skip Sheets to the new position of Director of Park and Recreation, promoted Mark Wolfe to the new position of Assistant Park Director, and adjusted their salaries accordingly.

February 1, 2006

All Supervisors were in attendance.

Authorized that public notice be advertised, per usual, that this Board will receive petitions from residents wishing to have roads or streets which are not in the Virginia State Secondary Road System taken into same under the Rural Addition Program.

Heard a report from Marcus McClung, Commonwealth Attorney, regarding the future outlook on the Victim Witness Program which is grant funded and administered through his office. It appears that in the upcoming fiscal year the County will have to provide a "hard" local cash match of $4,500, if this grant is awarded and the program continued.

Sally Kelly, Scott County 2007 Committee, and Robert Barker, County Historical Society, made a presentation regarding the Preserve America Program. The Board adopted a resolution indicating its intention to apply for designation as a Preserve America Community, and also adopted a motion designating the County Tourism Committee to take the lead in historic preservation for this Scott County.

Made the following appointments: Rex McCarty to the Duffield Development Authority, June Presley to the Housing Authority, and Rodney Baker to the Planning Commission. Directed that the two openings on the Recreation Advisory Committee be re-advertised since no applications had been received for either. These vacancies are in Districts 2 (Supervisor Horton) and 4 (Supervisor Herron).

Held a Closed Session to discuss several personnel matters.

Awarded a contract for collecting delinquent taxes to Mr. John Rife of Linebarger, Goffan, Blair, and Simpson, a Richmond law firm with a presence and experience in southwest Virginia, per the County Attorney's comments and the concurrence of Supervisors Hood and Fields, who made up the committee to review proposals for this professional service.

Adopted a Support Resolution for the Scott County PSA's Powell Mountain/Purchase Ridge Water Project.

Authorized advertising a Public Hearing at the March 1 meeting on an ordinance to vacate a portion of an unopened street on the plat of the Ruth Village Subdivision west of Gate City.

Authorized awarding a contract for the digitizing of County tax maps on the terms as presented by the County Administrator.

Authorized advertising for a joint Public Hearing with the Planning Commission at the March 1 meeting re: updated Comprehensive Plan.

Adopted a motion requesting that Sen. Wampler and Del. Kilgore request VDOT to re-visit its plans to close the current access road to Food City between Wendy's and the Dawg House as part of the Moccasin Gap interchange project, and construct a new access road which will necessitate the Dawg House to close and re-locate.

Adopted a motion announcing that this Board will no longer entertain any requests for a road name change in relation to the E-911 road names until the three (3) year moratorium, as set forth in a previous ordinance adopted by the Board, has ended.

As a result of citizen complaints about speeding and erratic driving along Route 71, the Board directed that Southwest Disposal, Inc. be sent a letter asking the firm to remind its truck drivers to obey all traffic speed and safety laws as they pass through this county on their way to deliver waste to a landfill in Hawkins County, TN.

Adjourned until the joint workshop with the School Board on February 9, 2006 at 6:00 p.m. at the Cove Ridge Center.

January 4, 2006

All Supervisors were in attendance.

This being the Board's annual organizational meeting, the following actions were taken by the Board:

Set the term of office for Chairman and Vice-Chairman at one (1) year.

Elected David Redwine as Chairman and Paul Fields as Vice-Chairman for 2006.

Set the regular monthly meeting of the Board as the first Wednesday of each month at 8:30 a.m. in the Board's Meeting Room at the County Office Building in Gate City.

Adopted a Resolution supporting Natural Tunnel State Park's application to VDOT for Recreation Road Access funding to construct a primary road which will connect Route 370 (Campground Loop) to the new campground and cabins.

Heard a presentation from M.A. Lunsford on the success of the Imagination Library Project.

Heard the regular monthly transportation report from James Parsons, VDOT's Residency Administrator for Scott County.

Held a Closed Session to discuss pending litigation and personnel matters.

After reconvening in Open Session, the following motions were adopted:

Strongly urged the Scott County Public Service Authority (PSA) to consider its upcoming regular meeting on January 10 to be its organizational meeting for 2006, and to hold elections for its chairman and vice-chairman at that time.

Requested that the PSA Board make sure that all members of the PSA have a set of the PSA's by-laws and that whenever a new member is appointed to the PSA Board that member receives a copy of the current by-laws.

Encouraged the PSA Board to appoint a committee to review and revise the PSA's by-laws.

Authorized the County Administrator to proceed to solicit proposals for auditing services for fiscal years 2006 through 2008, and alternate proposals for 2006-2010; and authorized a committee to review the proposals received, interview the firms, and return to the Board with a recommendation. The review committee will consist of the Treasurer, County Attorney, County Administrator, and one representative from each of the following component units of the county government: PSA, EDA, School Board, and Department of Social Services.

Approved the Budget Calendar for FY 2006-07.

Adopted the Rules of Procedure for the Board with one amendment.

December 7, 2005

All Supervisors were in attendance.

Held a public hearing on the proposed ordinance to provide for the county's implementation of the 2004-05 changes mandated by the General Assembly to Personal Property Tax Relief Act of 1998. Following the close of the public hearing, the ordinance was adopted unanimously.

Adopted the revised Six Year Secondary Road Plan (i.e. revised by VDOT as directed by the Board of Supervisors following the public hearing on this Plan in November) by a split vote - Supervisors Paul Fields and Chad Hood voted against adopting this new, revised Plan; all other Supervisors voted to adopt.

The county's auditor, Jim Fern of Hicok, Fern & Brown, presented and reviewed the audit for FY 2004-05. The county received an unqualified opinion from the auditor on its financial matters for the past fiscal year - i.e. a "clean" audit; no findings.

Approved a request submitted by Barbara Edwards that the Board send a letter to Governor-elect Kaine requesting that Claude A. Williams, a Scott County native, be re-appointed as Adjutant General of the VA National Guard.

Appointed the County Administrator to serve as the county's representative on the board of the Ninth District Development Fund (a regional tourism project financing organization).

Appointed Allen Dougherty and Joe Fuller to four year terms on the county's Economic Development Authority.

Appointed Jimmy Dishner to a three year term on the Chapter 10 Board.

Deferred a decision on the request from the Crooked Road organization for $5,000 until it is submitted as a budget request for FY 2005-06.

Directed the County Attorney to communicate with Senator Wampler and Delegate Kilgore that Scott County desires that they seek enabling legislation to allow the county to levy an admissions tax not to exceed 25 cents on the first $1 of an admissions fee. The purpose is to levy this tax on admissions at the new off-track betting facility under development by Colonial Downs near the state line.

At the request of the County Administrator, approved a resolution recognizing and honoring O. Gene Dishner, a native of this county and its first County Administrator, upon his retirement as the director of the Virginia Department of Mines, Minerals & Energy.

Approved issuing a letter of support for the Upper Tennessee River Roundtable's application for a Water Quality Improvement Fund grant.

Authorized the Chairman, David Redwine, to send a letter to Senator Wampler and Delegate Kilgore asking them to consider introducing legislation to change the name of the Six-Year Secondary Road Plan to one that more accurately describes what this plan really means, and to allow counties to access funds from their secondary road fund allocation to assist in paving gravel roads.

November 2, 2005

All Supervisors were in attendance.

Following a public hearing on the matter, the Board of Supervisors voted to concur with the VA Dept. of Environmental Quality in granting a waiver from DEQ regulations re: financial capability and closure plans for the privately owned sewage treatment plant serving the Empire Mobile Home Park in Duffield.

Following a public hearing on the matter, the Board voted to adopt the amended County Floodplain Zoning Ordinance.

Heard an update on Mountain Empire Community College from its president, Dr. Terry Suarez.

Following a presentation on the subject from the County Administrator, the Board authorized advertising a public hearing at its meeting on December 7, 2005 regarding a proposed ordinance to provide for the implementation of the 2004-05 changes made by the VA General Assembly to the Personal Property Tax Relief Act of 1988.

Appointed Bobby Marshall to a three year term on the Public Service Authority; and Clifford Blessing to an unexpired term on the County Redevelopment & Housing Authority. Deferred making an appointment to the board of Ninth Development District Financing, Inc. until next month.

Heard a report on the Tourism Committee's activities from Joe Fuller, chairman of the committee.

Adopted a resolution regarding high fuel prices in the aftermath of recent hurricanes.

October 5, 2005

All Supervisors were in attendance, except Supervisor Kinkead.

Authorized the Public Hearing for Secondary Roads Six-Year Plan be held with VDOT on Thursday, November 3, 2005 at 6:00 p.m. at the Scott County Career and Technical Center.

Authorized a Public Hearing on the request from the Empire Mobile Home Park in Duffield for a waiver from DEQ's requirement for submitting closure plans and demonstrating financial assurance for the park's sewage treatment plant. The hearing will be held at the November 2, 2005 Board of Supervisors Meeting.

Approved three items all concerning the Natural Tunnel Water Project: (a) the Resolution to acknowledge the grant awarded and appropriate the $608,000 Community Development Block Grant the County received for this project; (b) an Agreement between the County and the Scott County Public Services Authority for the implementation of this project; and (c) an Agreement between the County and LENOWISCO Planning District Commission for technical assistance and project management services for this grant project.

Appointed Roger Carter to serve a three-year term on the SW VA Emergency Medical Services Council.

Appointed Supervisors Danny Parks and Joe Horton to serve as the Board's representatives on the Subdivision Ordinance Review Committee along with two members appointed by the Planning Commission.

Adopted the official position description for an Information Systems Manager, added that new position to the County's classified service, and set the salary grade for this position. This position will be funded jointly by the County and the Scott County Department of Social Services.

Authorized holding the Public Hearing for proposed Amendments to the County's Floodplain Zoning Ordinance at the November 2, 2005 Board of Supervisors Meeting.

Designated Supervisor Joe Herron to represent the County and cast the County's vote during the Annual Meeting of the Virginia Association of Counties.

Approved Amendment No. 10 to the County's contract with Olver, Inc. for engineering services related to the County's landfill.

Received an update report on economic development activities from EDA Director John Kilgore.

September 7, 2005

All seven members of the Board of Supervisors were in attendance.

The Board received a progress report from Rodney Baker, chairman of the Strategic Planning Commission, regarding the work of that special committee.

The Board received a report from Angie Sproles, interim executive director of RADA, and approved issuing a letter to the Workforce Investment Board supporting RADA's application to provide Workforce Investment Act services.

Adopted a resolution requesting that the Commonwealth Transportation Board and VDOT designate the bridge across Big Moccasin Creek on SR 613 one tenth of a mile east of SR 891 as the "Ira Fugate Memorial Bridge" per the request of Wayne McConnell.

Directed the County Administrator to send a letter to the VDOT District Administrator in Bristol describing how the cuts in VDOT personnel in this residency over the past five years have adversely affected this county and asking that those positions be restored as soon as possible.

Following a public hearing, the Board adopted an ordinance requiring that any person making application for a permit under the county's building code, or for any erosion and sediment control, must submit satisfactory evidence of payment of all county real estate taxes, i.e. no delinquent taxes are owned the county for the subject property, prior to the issuance of any such permit.

Following a public hearing, the Board adopted an ordinance to impose administrative costs and fees for delinquent taxes which will be in addition to the penalties and interest already in effect.

Received a report from Esther Bolling, executive director of Mountain Empire Business Village, and Dr. Ron Bartley, deputy director of SW Virginia Electronic Commerce Technology Center, on the Mountain Empire e-Business Village and the assistance it has rendered to businesses in this county.

Following a presentation by Frank Kibler of the LENOWISCO Planning District Commission, the Board approved a resolution to adopt the LENOWISCO Comprehensive Hazard Mitigation Plan which had been under development for several years.

Heard a presentation from Ken Taylor of Frontier Health and then adopted a resolution to join the Appalachian Substance Abuse Coalition for Prevention and Treatment in proclaiming September as National Alcohol and Drug Addiction Recovery Month.

Larry Harley, executive director of SW Virginia Legal Aid Society, gave an update on services provided to Scott County residents.

Adopted a resolution proclaiming September 17-23, 2005 as Constitution Week per the request of Carter's Fort Chapter of the DAR.

Made the following appointments: Christopher Galitz to the Building Code Appeals Board; Steven Jennings to the Planning Commission, and Jon Lawson to the Regional Litter Task Force.

Upon a motion adopted unanimously, directed the County Administrator to advise the Planning Commission that this Board of Supervisors wishes them to move forward with the development of a proposed zoning ordinance for this county.

Following a closed session, the Board voted unanimously to deny a claim made by Danny Casteel, and approved a line of credit of $50,000 to the Scott County EDA from the Board's contingency line item in the current budget to assist with an economic development project.

August 3, 2005

All seven members of the Board of Supervisors were in attendance.

The Board voted to deny abandoning the swinging bridge over the Clinch River just off Route 65 and east of Clinchport (VDOT Structure # 9012). This action follows the Public Hearing held on this matter at last month's meeting.

Held a Public Hearing on a proposed new Litter Control ordinance. After the Public Hearing, the Board adopted the ordinance which provides an option to enforce littering violations as civil cases instead of criminal cases. In civil cases the level of proof required for conviction is less than criminal ("beyond a reasonable doubt" is required in criminal cases versus "preponderance of evidence" in civil) and the fines in civil cases can be as high as $5,000, whereas in criminal cases the maximum is $2,500.

Voted to support pursuing the re-installation of previous polices for post-dispositional sentencing of juveniles through the Appalachian Juvenile Commission whereby 1-6 months of sentencing would be available instead of the current 1-3 months.

Accepted the bid of Blue Ridge Bank for the 2005 Revenue Anticipation Line of Credit Note for $1,000,000 at 2.82 % fixed interest rate and no fees, and awarded the bid to said bank. The Board then adopted a resolution authorizing the issuance of this note.

Voted to officially close the Declaration of a Local Emergency first issued on July 19, 2005 for flash flooding which had taken place in the Boozy Creek area, and Gate City and Weber City.

Appointed Joe Meade to a three (3) year term on the Recreation Advisory Board.

Deferred the appointment to the Building Code Appeals Board for an additional 30 days to provide time to seek potential, qualified appointees.

Supervisor Kinkead reported that Wes Dingus has resigned from both the Tourism Development Committee and the TRIAD Board. He nominated Nancy Osborne to fill Mr. Dingus's unexpired term on the Tourism Development Committee and the Board unanimously approved that appointment. Mr. Kinkead advised he would be seeking a person from his district to serve on the TRIAD Board.

Adopted a resolution approving the execution of a Management Control Agreement between the Sheriff and the E-911 Department regarding the operations of Central Dispatch.

Approved several standard "bookkeeping" items such as accepting grants and authorizing the carryover of funds from the last fiscal year.

Authorized advertising for public hearing at this Board's meeting next month:

An ordinance to require that the Building Code Official and the Soil and Erosion Control Official confirm that all delinquent real estate taxes be paid prior to issuing either a building permit or a soil erosion permit on a particular parcel;

An ordinance to allow the collection of administrative fees in the amount of $30 if the taxes are paid prior to judgment or $35 if the taxes are paid after judgment; and an assessment of 20% of the amount collected or the amount collected that a collection agency charges to collect such delinquent taxes, whichever is smaller, can be levied against the delinquent taxpayer.

At the suggestion of Supervisor Parks, the Board agreed to attend the next Planning Commission meeting on August 15 in order to hold a joint work session with the Planning Commission to review and discuss the Subdivision Ordinance.

Voted to officially close-out the FEMA Hazard Mitigation Grant Project in Stoney Creek and transfer the local funds of $23,226.99 still remaining in that project's fund back to the General Fund. All Federal and State grant funds received had been expended.

Heard a report of County Recreation activities from Director Skip Sheets.

After discussion, the Board voted unanimously to deny the request for funding to clean-up and maintain the former Poor Farm Cemetery.

July 6, 2005

All Supervisors present, except Randall S. "Buck" Kinkead.

Received regular monthly report from James Parsons, VDOT Residency Administrator.

Held a public hearing re: Ordinance to repeal Scott County Massage Establishment Ordinance and to adopt a Massage Therapists and Massage Clinic Licensing Ordinance. Following close of the public hearing the ordinance was adopted unanimously.

Held a public hearing re: Abandonment of the Swinging Bridge (VDOT structure No. 9012) over the Clinch River approximately 0.25 mile east of the intersection of S.R. 648 and VA 65.After the close of the public hearing, the Board voted to postpone a vote on this matter until its August 3, 2005 meeting .

Held a public hearing on the Abandonment of a portion of S.R. 965 - a 0.25 mile section beginning at the intersection of S.R. 965 and 627 and extending 0.25 mile north of S.R. 627. Following the close of the public hearing, the Board voted unanimously to abandon this section of S.R. 965.

Heard a presentation from Mike Carrico, part owner of Appalachian Regional Collections, regarding delinquent tax collections. The Board directed that a Request for Proposals be issued to provide delinquent tax collection services and that Supervisors Fields and Hood serve as a committee, along with the Treasurer and County staff, to prepare and issue this RFP and then review all proposals received. The Board will consider the matter later when the committee reports on the results of the solicitation of proposals.

Heard a report from Robert Barker and Ken Marsh re: rail alternatives to the STAR Solutions proposal to widen I-81 to 8-12 lanes to handle truck traffic. The Board adopted a resolution supporting the development and promotion of rail freight and passenger alternatives to further highway construction.

Adopted resolutions supporting the Scott County EDA's applications to both the Virginia Tobacco Commission and the Duffield Development Authority for funds to be applied toward the recruitment of a confidential economic development prospect for Scott County.

Accepted Paul Harper's resignation from the Regional Litter Task Force and appointed Jon Lawson in his place, provided Lawson accepts the appointment.

Adopted a resolution approving the FY 2006 Performance Contract for Planning District One Behavioral Health Services.

Appointed Johnny Trent to the District 5 seat on the Recreation Advisory Board.

Appointments to the District 3 seat on that board and a five year term on the Building Code Appeals Board were deferred to the August meeting in the hope that applications for those positions would be received by then. Both positions have been advertised several times.

Approved an appropriation requests from the School Board and the Commonwealth Attorney.

Authorized advertisement of a public hearing on August 3, 2005 re: a proposed ordinance for civil enforcement of littering and illegal dumping laws.

Authorized the County Administrator to execute the Project Administrative Agreement re: the Copper Creek Overlook TEA 21 Project.

Adopted resolution re: documents pertaining to the Natural Tunnel CDBG Water Project.

Received a report from Joe Fuller re: Scott County Tourism Committee.

May 4, 2005

All Supervisors present, except Supervisor D. Joe Horton.

By a unanimous vote, decided not to abandon a portion of S.R. 694.

Approved advertising Public Hearings at the July 6, 2005 meeting regarding the requested abandonment of S.R. 965 and the swinging bridge across the Clinch River along VA 65 and between S.R. 649 and S.R. 648.

Heard a report from Dr. Terry Suarez, President of Mountain Empire Community College. Dr. Suarez noted that 594 (or 20.4%) of the students enrolled at MECC in the Fall Semester of 2004 were from Scott County, and that 51 of the college's 61 AIMS students were from Scott County. He also reported on two programs the college is implementing using federal funds. The first is an initiative to increase the percentage of successful students among those who have historically been underserved in higher education, such as low income students, first generation college attendees, and students of color. The second program focuses on integrating technology into MECC's academic programs and student services.

Heard a report on the problems and prevalence of litter and illegal dumping in Scott County from Jon Lawson, Scott County Soil and Water Conservation District, and Paul Harper, the county's representative on the regional Litter Task Force.

On a vote of 4 (Hood, Fields, Parks, and Kinkead) to 2 (Redwine and Herron) the Board decided not to assign the new Job Classifications as presented and recommended by the personnel consultant and approved by the Board on April 22, 2005 to the new Salary Ranges which had also been presented and recommended by the consultant and adopted by the Board at that same meeting. Later in this meeting, the Board voted 4-2 to rescind its adoption on April 22 of the new Salary Ranges and to return to the Salary Ranges which had been in effect prior to the adoption of new ones. Voting to rescind were Supervisors Hood, Fields, Parks and Kinkead; voting against rescinding were Supervisors Redwine and Herron.

Adopted a resolution proclaiming May as Foster Care Month.

Heard an update on the status of the E-911 system from Tim Addington, E-911 Coordinator. Voted unanimously to accept the recommendation of the E-911 Steering Committee to retain the E-911 tax rate at its current rate of $3.00 per month per customer access line for another year.

Appointed Walter Carter to an unexpired term on the Lonesome Pine Regional Library Board (6/30/08) and Wally Ford to a three year term on the Recreation Advisory Board for District 1. Because of a lack of applications being filed for these positions, the Board directed that the other two (2) open seats on the Recreation Advisory Board (Districts 3 and 5) be re-advertised and those appointments be taken up again next month.

Designated Jeff Brickey, Emergency Management Coordinator, to serve as the county's Applicant Agent for the Homeland Security Grant Program.

Directed that a joint Public Hearing with the Planning Commission on the proposed amendments to the Subdivision Ordinance be advertised for May 26, 2005 at 6:00 p.m. at the Scott County Vocational Center.

Adopted a Resolution approving Tazewell County joining the Southwest Virginia Regional Jail Authority as a full member and approving the designated representatives to the Authority's Board from Tazewell County.

Heard a report from John Kilgore, Executive Director of the Economic Development Authority, on economic development initiatives, projects and programs underway in the county.

Adopted a Resolution declaring May 15-21, 2005 as Business and Industry Appreciation Week in Scott County.

Approved a motion supporting Governor Warner's proclamation of May 15-21, 2005 as Flooding and Hurricane Preparedness Week.

April 6, 2005

Paul Fields served as Chairman in absence of Chairman David Redwine - six Supervisors in attendance

Approved resolution for naming bridge on SR 669 which crosses Big Moccasin Creek in memory of Clayton Dallas Culbertson for his service to his country and for the Culbertson family's lengthy connection with the Mineral Hills area.

Approved resolution for Virginia's Six Year Transportation Improvement Program for primary projects. Adopted on a 5 - 1 vote an ordinance to change the due date for County real estate, personal property, mobile home, manufactured homes, machinery & tools, merchants capital, and public service corporation taxes to November 20.

Held Public Hearing on the proposed ordinance to amend the E-911 naming of streets and roads to include addressing. Adopted Road Naming and Addressing Ordinance.

Approved Easement Contract with Appalachian Power Company for E911 facility power pole.

Held Public Hearing on the Abandonment of Portion of Rt. 694 - Consideration of proposed abandonment tabled until the regular meeting on May 4, 2005.

Held Public Hearings and adopted Ordinances to adjust the voting district and precinct boundaries as may be necessary as a result of the corporate boundary line adjustments approved previously for the towns of Duffield, Weber City, and Gate City.

Gave permission to Rolling Thunder, Inc., with concurrence of the VFW and American Legion for Flag Raising Ceremony to display POW-MIA Flag at War Memorial on Rt. 72 at a date to be announced.

Approved Request of Electoral Board for an appropriation of $7,787 to train all election officers on the use of the new computerized voting machines which will be used for the first time later this year. Also approved recommendation of Electoral Board for disposition of old voting machines.

County Administrator updated the Board on the Strategic Planning Committee advising that they had selected officers as follows: Rodney Baker, Chairman; Lisa McCarty as Vice-Chairman, and Ann Larkey as Secretary

Re-appointment of Members of Southwest Virginia Community Criminal Justice Board as well as re-appointment of County Administrator John Strutner to serve on this Board.

Approved monthly claims.

Heard a report from the Scott County Recreation Department.

Directed Planning Commission to amend Subdivision Ordinance in order to hold a joint public hearing with the Board of Supervisors to consider amending Scott County's Subdivision Ordinance due to the change in VDOT policy effective July 1st that any streets in a new subdivision will be built to VDOT standards in order to be taken into the highway system.

Approved request of School Board for "early indication" of County funding for the upcoming budget year in the amount of $4,416,120.

Adjourned meeting to April 22 at 4 p.m. for workshops to consider the County's health insurance and personnel plan.

March 2, 2005

All seven Supervisors in attendance.

Accepted the seven (7) Petitions for Rural Additions (Acceptance of a Road into the State Secondary Highway System) that had been submitted; appointed the Road Viewers to review and report on these roads; and heard from VDOT that it anticipates conducting these reviews with the Road Viewers in late March. It was noted that only approximately $160,000 in state funding to VDOT will be available for these projects this year - that sum includes the $80,000 carried over from last year.

Received an application filed by Mrs. Jean Redwine and adopted a resolution to petition the Commonwealth Transportation Board and VDOT to name the second bridge on S.R. 613 crossing Moccasin Creek in honor of Elbert Sevier Redwine in recognition Redwine family which settled that area in the early 1880's. (Chairman David Redwine abstained from voting on this matter).

Was advised by James Parsons, VDOT Residency Administrator, that Ronnie Lane of Scott County had been appointed as Assistant Residency Administrator.

Held a Public Hearing on a proposed ordinance to change the due date for County real estate, personal property, mobile home, manufactured homes, machinery & tools, merchants capital, and public service corporation taxes to October 20. After the close of the Public Hearing, by a vote of 4 to 3, the vote to adopt this ordinance was tabled until the April 6, 2005 meeting.

Set April 6, 2005 as the date for the Public Hearing on the proposed ordinance to amend the E-911 naming of streets and roads to include addressing.

Approved Enterprise Zone Tax Grants for Tempur Productions and VFP, Inc. totaling $299,741.27.

On a 6 - 1 vote, adopted a resolution supporting the Scott County Economic Development Authority's application for a $50,000 grant from the Virginia Tobacco Commission for development of a master plan for the e-Corridor Regional Park expansion in Duffield.

Adopted resolutions agreeing that this Board of Supervisors will serve as the applicant for Virginia Community Development Block Grant funding for the Yuma Sewer Extension and Natural Tunnel Water Extension projects as proposed by the Scott County Public Service Authority.

Re-appointed Danny Ward to the Planning Commission, and affirmed that one (1) seat on the E-911 Steering Committee should be held by the Chief Dispatcher who is appointed by the Sheriff.

Approved monthly claims.

Authorized the County Attorney to prepare the necessary ordinance and advertise it for Public Hearing on April 6, 2005 to adjust the voting district and precinct boundaries as may be necessary as a result of the corporate boundary line adjustments approved previously for the towns of Duffield, Weber City, and Gate City.

By consensus agreed with the County Administrator's recommendation that Rodney Baker, a member of the Planning Commission and also a member of the newly formed Strategic Planning Steering Committee, be designated as temporary chairman of the Strategic Planning Steering Committee until such time as the membership of that committee deems it is ready to select its own chairman.

On a 6 - 1 vote, tabled until the April 6, 2005 meeting a request from the Electoral Board for an appropriation of $7,787 to train all election officers on the use of the new computerized voting machines which will be used for the first time later this year.

Heard a report from the Scott County Tourism Committee.

Adopted a resolution expressing appreciation for County Administrator Strutner's service as Scott County Administrator since March 1999, and also recognizing that in October 2004 he received a 20 Year Service Award from the International City/County Management Association for his twenty years of dedicated service as local government professional.

February 2, 2005

All Supervisors present, except Supervisor Randall S."Buck" Kinkead.

Approved advertising to accept Petitions for Rural Additions to the Secondary Road system - all petitions must be submitted toCounty Administrator's office by February 28, 2005.

Approved advertising a Public Hearing to be held at the April 6, 2005 Board meeting regarding the proposed abandonment of a portion of State Route 694.

Approved contributing $2,000 from the contingency fund to assist the start-up of the Dolly Parton Imagination Library Program in Scott County this year; and to consider providing $2,000 - $2,500 in future years during the budget process for those years.

RE: Private Road Names - Affirmed the name previously assigned to "River Farm Road"; and in accord with the results of polling the residents along the subject roads, approved changing the previously assigned name "Jersey Road" to "Iron Horse Road", and "Beulah Land Road" to "Blueberry Hill Road".

Adopted a Resolution enacting a three (3) year moratorium on public petition for changes to road names (public or private) that have been formally adopted by the Board of Supervisors as part of the E911 process.

Approved advertising for the required two (2) public hearings to solicit public input on potential projects for this year's application cycle of the Virginia Community Development Block Program - said hearings to be conducted on behalf of this Board by the County Administrator and held on February 17 and March 1.

Directed that Board Chairman David Redwine, Board Vice-Chairman and Public Service Authority Chairman Paul Fields, and Country Administrator John Strutner work with the staffs of the PSA and LENOWISCO PDC to develop the necessary resolutionfor the CDBG project application to be submitted per the public input from the two public hearings- that resolution to be presented at the Board's March 2 meeting.

Approved refunds of Payments made on Erroneous Tax Assessments.

Approved advertising for a public hearing on March 2, 2005 to change the deadline for paying real estate and personal property taxes from December 20 to October 20.

Appointments:

Re-appointed Dr. David Templeton to the Economic Development Authority.

Re-appointed Randall Compton and appointed Phil Owens to the Housing and Redevelopment Authority.

Appointed Darrell Shelton, Shane Miller, Dianna Sumner, Andy Bledsoe, Conley Winebarger and Ann Larkey as members, and Joe Fuller as an alternate, on the Strategic Planning Steering Committee. These will join the fifteen (15) others appointed to this committee last month.

Approved Support Agreement for the Boozy Creek Water Project.

Approved acquisition of property in East Carter's Valley for a new Solid Waste Collection Center site.

Adopted a Formal Charge to the Strategic Planning Steering Committee.